PaymentWorks e-Payment Methods

1. ePay (Virtual Credit Card)

   1. Description: Payments are funded to a digital version of a VISA credit card with a unique card number assigned through Bank of America.
   2. Payment Terms: Net 0 (immediate upon invoice approval).
   3. Enrollment: Rutgers will provide a template for you to complete to begin the virtual card enrollment process with Bank of America.
      1. No enrollment fee is charged to a supplier.
      2. A transaction fee will be assessed by the merchant bank through which your credit cards process. Please ensure to discuss any fee structure with your bank.
   4. Process: Once an invoice is approved, the supplier receives payment via the virtual card, and you must charge the card to receive the funds.

2. Paymode-X (ACH)

   1. Description: Payments are electronically deposited into the supplier’s designated bank account via ACH (Automated Clearing House) through Bottomline Technologies’ Paymode-X Business Payment Network.
   2. Membership Types:
      1. Basic: No cost to the supplier.
      2. Premium: Offers additional benefits for a network use fee charged by Paymode-X to each transaction. When contacted by the Paymode-X Enrollment Team, ask about the fees and benefits to better evaluate this option.
   3. Payment Terms:
      1. Net 45
      2. Net 30 (with both Paymode-X and Portal e-Invoicing)
   4. Enrollment: Rutgers will provide a template for you to complete to begin the Paymode-X enrollment process. Paymode-X’s Enrollment Team will contact you to complete the enrollment process. Please note: If you are already part of the Paymode-X network, you must complete the Enrollment template for you to be linked to the Rutgers account and we are provided the information for set up.
      1. No enrollment fee is charged to a supplier.
   5. Process: Approved invoice payments are deposited directly into the bank account designated in the supplier’s Paymode-X record.

3. e-Invoicing Method (Portal Invoicing)

   1. Description: Suppliers log into Rutgers’ Marketplace (Jaggaer) procurement system to invoice directly against purchase orders (POs), enabling faster processing.

   2. Payment Terms:

      1. Net 45
      2. Net 30 (with both Portal e-Invoicing and Paymode-X enrollment).

   3. Registration: Rutgers provides instructions for registering with Jaggaer (Rutgers Marketplace) to access the supplier portal.

      1. No registration or transaction fee applies.

   4. Process: Registered suppliers log into the portal, locate the PO, and attach a copy of invoice online.

      Tutorial for Suppliers e-Invoicing

4. International Wire Transfer (Convera)

   1. This is for suppliers who are located outside the US or Canada, or those in the US or Canada who want to be paid in non-US Currency
   2. Registration: After you set up in payment works, Rutgers provides instructions for how to set up an account in Convera. This is the banking system which will do the wire transfer.

Note:  Paymode-X is a separate process from PaymentWorks.  PaymentWorks is the supplier portal where you/your company registered to become a supplier of Rutgers.  No banking or ACH information is collected in PaymentWorks.

Mailing Payment Methods

1. You will enter in a location for a physical check to be mailed to, which Rutgers will do once the payment has processed. You will be able to reach out to your Rutgers contact to see the process of the check, but they can only see the date it sent. There is no tracking on the checks. Checks arrive 5-10 days after the date they are sent.

We hope this has provided you with payment alternatives to a physical check.  If interested in these electronic payment options, please send your response to [email protected] specifying the option you are requesting (Virtual Card or Paymode-X) and Rutgers will send you the appropriate enrollment templates for completion.

Questions regarding these programs may also be sent to[email protected].  Thank you.