Go to corp.perfectgift.com and login
Select Place Order and then select Visa as the vendor
- Choose Digital (Email Delivery)
- Choose 36-month Expiration
Payment method: ACH
If buying physical cards, for free shipping: use promotional code “RUTGERS”
Submit the order (that will automatically generate a PDF invoice.)
-
Order number = invoice number
-
View invoice
-
Download the invoice and save it to box folder Perfect Gift (in Lab_admin > Purchasing and Reimbursement)
Make a folder in /Purchases Tracking/PerfectGift/ named the DATE of this submission. Add the invoice PDF
Make a copy of Questionnaire for the Management of Funds Form, fill in DATE and AMOUNT, add it to the folder
Go to Marketplace and create a Check Request Attach Invoice (from step 5) to Check Request as required backup.
- Supplier: Perfect Gift LLC
- Commodity Code: Gift Cards
- Type of Payment: Invoice
- Invoice #/Payment Identifier: Order # from PerfectGift.com / Invoice Number from invoice (same number)
- ATTACH:
- invoice-funds-<number>.pdf
- Questionnaire for the Management of Funds Form.xlsx
Image reference:
Press ‘add and go to cart’
Accounting codes (normal, except):
- Expenditure type: 54160 (Services Human Subjects)
Department and Accounts Payable Check Request team must approve the Check Request. Once approved by all parties, Payment will be released to the provider on the next Payment Run (Tuesday & Thursday every week).
Once RU sends the money, PerfectGift will process immediately or next-day
- On your perfectgift account, you can see your in progress/submitted orders whether the cards have been shipped
Once provider receives payment, the order is fulfilled— you will get an email, and you can download the excel sheet which has this information: